NOTICE IS HEREBY GIVEN THAT THE THIRTY FOURTH ANNUAL GENERAL MEETING OF THE WESTCLIFF RUGBY FOOTBALL CLUB LIMITED (The Company), BEING RESPECTIVELY THE 68TH AND THE 99TH ANNUAL GENERAL MEETINGS OF THE ASSOCIATIONS FORMERLY KNOWN AS THE OLD WESTCLIFFIANS RUGBY FOOTBALL CLUB LIMITED AND THE OLD WESTCLIFFIANS RUGBY FOOTBALL CLUB, WILL BE HELD AT “THE GABLES” AIRPORT BUSINESS PARK SOUTHEND, CHERRY ORCHARD WAY, ROCHFORD ESSEX ON 23rd June 2022 AT 8.00PM FOR THE FOLLOWING PURPOSES;

  1. To adopt the Minutes of the Thirty Third Annual General meeting of the Company;
  2. To receive and adopt the report of the Chairman;
  3. To receive and adopt the accounts from the Financial Director;
  4. To receive a report on Senior Rugby (Men & Ladies) from the Director of Rugby;
  5. To receive a report on Youth & Mini (Boys & Girls) Rugby;
  6. To set the rates of subscription for the ensuing year;
  7. To elect the Clubs Honorary President and the Officers of The Company for the ensuing year;
  8. To elect / re-elect other Honorary positions;
  9. Discuss and Vote on the Exit of CASC in the event a reasonable/affordable process is identified;
  10. To transact the ordinary business of the Annual General Meeting.

Reports will be available by XXXXXXXXXX via links on this webpage, or by request to the Club Secretary after the availability date  in advance of the meeting to members only.  You will need to bring with you to the meeting. We will not distribute any documents at the meeting. 

If, upon reading the various reports, you have any questions, please submit them in writing via email to Richard HonSec@WestcliffRFC.co.uk  Please also indicate which report(s) your question(s) relate to. This will allow for the possible unforeseen occurrence of a last-minute withdrawal of any Club Officer before the meeting and the need to try and obtain the information from them in order to provide an answer. If this proves not to be possible, we will arrange for a written answer to be provided by the report author as soon as possible after the meeting. 

Notes:

Nominations for the positions of Chairman, Club Secretary, Club Treasurer and the other Director roles will need to be submitted to HonSec@WestcliffRFC.co.uk a week prior to the AGM.  Nominations must indicate which role is the nomination relates to and it must be seconded.  Nominator and Seconder must be Club members who are without membership fee arrears.  Including the Chairman, Club Secretary, and Club Treasurer who are also Directors, the Committee will increase to eight (8) to allow for a new Director who would take the lead in Clubhouse maintenance.

No member shall be entitled to vote unless all monies due in respect of current subscriptions for the year 2021/2022 have been paid to the Company.

Any member may appoint a proxy to exercise any or all of their rights to attend, speak and vote at the meeting of which notice is hereby given. The notification of the appointment of a proxy must be in writing signed by the Member making the appointment and given not less than 48 hours before the date of the meeting or any adjournment::-

  • By email, to HonSec@WestcliffRFC.co.uk – if emailing the form you must also arrange for the proxy to present the signed copy of the form at the meeting;
  • By post, addressed to the Company Secretary at The Gables, Airport Business Park Southend, Cherry Orchard Way, Rochford, Essex SS4 1YG

The AGM Proxy form can be found on the Clubs website, or by clicking on the link here

BY ORDER OF THE BOARD

Richard Johnson
Club Secretary